Before the meeting
We prepare the ballot and roster, send the agreed notices and reminders, answer voter questions, and agree the paper, online and in-person procedure with your board and inspector where needed.
Full-service election administration
In-person elections
with on-site staff.
vote.direct provides 2 staff at your meeting to run the ballot station, receive and open returns, count ballots in front of members, and announce the result. On-site staffing starts at $1,000 in addition to the managed election fee. Availability and the final quote depend on the date, location and meeting length.
For HOA, condo, co-op, church and member-organization elections. We can manage an in-person vote or combine the meeting with online voting and mailed paper ballots.
The election work our team handles
At the meeting
2 vote.direct staff run the in-person ballot station, receive and open the returns, conduct the count in front of your members, and announce the result. The written scope identifies the inspector and who performs each task.
After the count
We deliver the tally, result certificate and audit package for your records, with accepted online and paper ballots reconciled into the same election. The appointed inspector handles their certification duties where required.
Your board supplies the candidates, ballot wording and governing rules. Nominations, election-rule decisions and legal review remain with your board and counsel. Read the full division of work.
What an in-person election costs
Starting prices in USD, per election. The base managed fee covers up to 100 voters. The final quote depends on the roster, meeting location, duration and agreed work.
- Managed digital election
- From $199, platform fee included
- 2 on-site election staff
- From $1,000 additional
- Managed election with on-site staff
- From $1,199 combined
- Mailed ballot packets, if needed
- $6.00 each, the trip out and back
- vote.direct as inspector, where offered
- $300 additional; from $1,499 with management and staff
The $6.00 covers the trip both ways: the packet out, and a return envelope that already has the postage paid on it, so the member never buys a stamp. There is no separate postage line on your invoice. A mailed ballot counts when it reaches the return address on the envelope by the close date in your notice — received by, not postmarked by, so nobody has to adjudicate a smudged postmark after the count has started. We work backwards from your close date at kickoff and give you the mail-by date to print on the packet.
The $199 digital service does not include on-site staff or mailed packets. We agree the total and confirm availability in writing before booking. Compare every service and add-on.
Staffing and the inspector role
Hiring an election team and appointing an inspector are separate decisions. vote.direct offers its own inspector service in Colorado, Nevada, Florida, Texas (homeowners associations only, not condominiums) and Arizona. We do not serve as inspector in California. Where a separate independent inspector is needed, we agree our team's work with that inspector.
Check inspector availability and responsibilitiesPlan the meeting with us
Send the date, location, expected meeting length, voter count, ballot content and governing rules. We need at least 10 days before ballots open for managed setup; notice periods, mailing and staffing availability can require more time.
Discuss the date, scope and quoteIn-person election questions
Can vote.direct run an in-person election and provide the staff?
Yes. vote.direct provides 2 staff at your meeting to run the ballot station, receive and open returns, count ballots in front of members, and announce the result. On-site staffing starts at $1,000 in addition to the managed election fee. Availability and the final quote depend on the date, location and meeting length. The managed service covers ballot setup, roster preparation, notices, reminders, voter support, quorum monitoring, the tally, result certificate and audit package.
How much does an in-person election with staffing cost?
A managed digital election starts at $199 for up to 100 voters, including the platform fee. Adding 2 on-site staff starts at $1,000, so the combined starting price is $1,199. Mailed ballot packets are $6.00 each, postage both ways. Larger rosters, meeting length, location and any inspector service affect the written quote. On-site staffing is not included in the $199 digital price.
Can one election combine online, mailed and in-person ballots?
Yes. vote.direct can administer a hybrid election with online ballots, mailed paper returns and an in-person ballot station. We agree the roster, voting weights, ballot handling and reconciliation procedure before voting opens, then bring accepted ballots into the same tally and audit record. The available voting methods must fit your governing documents and election rules.
Is on-site election staffing the same as hiring an inspector of elections?
They are separately scoped services. On-site staff operate the ballot station and count; an appointed inspector has the oversight and certification role. vote.direct offers its own inspector service in Colorado, Nevada, Florida, Texas (homeowners associations only, not condominiums) and Arizona. We do not serve as inspector in California. Where offered, the inspector adds $300, making managed administration with on-site staff and our inspector start at $1,499. Where a separate independent inspector is needed, we coordinate the administration and staffing scope with that inspector.
What do we need to arrange before booking the election team?
Send the meeting date and location, expected duration, eligible voter count, ballot content, governing rules and proposed voting methods. We confirm staffing availability, the work each party will perform and the total price in writing. Your board retains nominations, candidate statements and election-rule decisions; legal review stays with your counsel.