HOA Election Timeline & Calendar Template
Run your election on schedule by working backward from the voting deadline. Adjust each milestone to match your state's notice requirements and your governing documents.
Copy the text or save it as a PDF, then fill in the bracketed details.
[ASSOCIATION NAME] ELECTION TIMELINE Voting closes: [date] Work backward from your voting deadline. Adjust the day counts to match your state's notice requirements and your governing documents. [90 days out] Appoint election committee / inspector of elections (where required) [75 days out] Confirm and clean the member eligibility roster [60 days out] Open nominations; send the call for candidates [45 days out] Close nominations; confirm candidate eligibility [30 days out] Send official notice of meeting + voting instructions to all members [14 days out] Send reminder; mail paper ballots to members who requested them [Voting opens] Open online voting; track quorum daily [Voting closes] Close voting at the posted deadline [+1 to 3 days] Tabulate, certify, and announce results to members [+15 days] Distribute results/minutes and retain records per state requirements
This template is general information, not legal advice. Electronic-voting and proxy rules vary by state and by your governing documents. Have your association's attorney review it before use, and confirm your state's requirements in the state voting rules guide.
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