Free voting templates
Ready-to-edit documents for running a clean HOA or community election. Copy any template, fill in the bracketed details, and print it or save it as a PDF. Everything here is free and open, no signup required.
HOA Electronic Voting Resolution Template
A free, fill-in-the-blank board resolution authorizing your HOA or condo association to adopt secure electronic voting. Edit the bracketed details and have your attorney review it.
Open template CommunicationsHOA Online Voting Announcement Letter Template
A plain-language letter telling members your community is moving to online voting: how it works, that ballots stay secret, and how to request a paper ballot.
Open template BallotsPrintable HOA Paper Ballot Template
A simple printable paper ballot for HOA elections and measures, with a secret-envelope return method, for members who prefer paper or for hybrid elections.
Open template CommunicationsHOA Notice of Annual Meeting Template
A ready-to-edit notice of annual meeting for an HOA or community association, with a standard agenda and a quorum reminder.
Open template GovernanceHOA Proxy Designation Form Template
A general or limited proxy designation form a member can use to appoint another eligible member to vote on their behalf, where state law and governing documents allow.
Open template GovernanceHOA Election Timeline & Calendar Template
A backward-planned election calendar for HOA boards: when to appoint an inspector, open nominations, send notice, mail ballots, and certify results.
Open template CommunicationsHOA Election Results Announcement Template
A letter to announce certified HOA election or measure results to members, including participation and quorum figures.
Open template GovernanceHOA Board Recall Petition Template
A petition members can circulate to call a special meeting and vote to recall a board director, subject to state law and governing-document requirements.
Open templateGovernance templates
The minutes, the resolution, the sign-in sheet and the letters a board sends between elections are on governance.center, from the team behind vote.direct. Free to print, no signup there either.
This template set is general information, not legal advice. We recommend you do your own research and confirm anything you plan to act on. Where a template names a statute, it is cited by section so you can read the primary source yourself rather than take our word for it — that is what the citations are for. Election requirements also turn on your own governing documents, which we have not seen, and statutes are amended. For advice about your community, consult a qualified attorney licensed in your state.
We work hard to verify every citation against the primary source, but laws change and errors happen. If you spot an inaccuracy, email [email protected] and we will correct it. See our editorial standards for how these pages are researched and checked.